Review Your Business Plan
Many business owners adopt a “set it and forget it” mindset regarding their overall company plan and objectives. Spring cleaning is an ideal opportunity to take stock and assess progress, check whether your business plan needs to be revised, and make sure you’re happy with the path your company is on. After all, adaptability is the name of the game in business, and having the time to sit down and honestly think about a new strategy can help you figure out where you want to go and what you want to accomplish.
Examine the Efficiency of Your Business Processes
Spring is ideal for examining your business processes and reviewing workflows and procedures. Check for flaws and find what needs fixing, where you can cut costs or what you can automate. Remember to double-check automated procedures like automated customer service to ensure they’re still working correctly. Each broken process can result in lost time and money. Therefore you should verify all automation at least once a year to avoid losses.
Organize Your Books
Looking from the financial side of things, organizing your books is one of the best tips to streamline your business. Every company should go through a thorough review of their books regularly. You can do this part by yourself or consult with a tax and fiscal advisor. Every cent counts, and you don’t want to throw away money on things that don’t matter. Figure out if you’re overspending on specific services or if there’s room to grow and improve certain parts of your business.
For example, look at how much you’re spending on rent for your office space and the value you get from it. In some cases, you will learn you need a bigger or a smaller office to accommodate your employees and their needs. If that happens and you need to relocate, you can find reputable, affordable movers on bestmovers.nyc and similar websites. A quick, seamless relocation means you and your employees will be in your new office and back at work in no time.
Review Your Vendors and Suppliers
If you review your vendors and suppliers, you might be able to negotiate a lower interest rate, allowing you to save money. Alternatively, you can try to negotiate a discount based on volume purchases, shorter payment periods, or simply being a longstanding client. If your current vendors can’t meet your expectations, you can always look into alternatives. Who knows: You might even find faster service at a lesser cost. Consider bringing in an expert like Jon Leet of Schooley Mitchell to help save on many of your overhead expenses.
Organize Your Office
Although we’re using the term spring cleaning in this article in a metaphorical sense that allows you to streamline your business, it’s essential to remember to do the literal spring cleaning as well. Get all the employees together and try to organize your office together. Go through and rearrange all the documents on your desks and drawers. Throw away or digitize the things you no longer need, like paperwork for old clients or employees who no longer work for you.
Working in a clean and organized space can do wonders for your and your employees’ personal productivity. It will be much easier for everyone to focus and get things done when the environment is clutter-free. I just did a total make-over of my office, and I am delighted with it.
Give Your Website New Look
Another thing you should check up on and refresh is your company website. Your website is critical to expanding your brand’s online presence. So, take some time to ensure it’s adequately SEO-optimized so that search engines like Google and Bing can find it quickly. Moreover, starting a company blog is a terrific way to boost your traffic and online presence if you have the time and resources. We’ve had a blog for years and recently refreshed our PBC website; I hope you can look and see what Bill and Conor of Scribendi Digital Marketing did for us.
Check In with Your Customers
Your business is nothing without its customers. Customers must be satisfied for you to keep their business and gain their trust. So, in spring, take some time to check in with them to see how things are going. Checking in with your customers can help you figure out what you need to change and where you need to make improvements. An effective way to get feedback from your customers is to send out a survey through email. As an incentive to complete the surveys and a way to say thanks to those who do, you can offer your customers gifts or gift cards. If nothing else, take detailed notes on your customer discussions and use those insights to improve your business.
Check In with Your Employees
While satisfied customers are an essential part of a well-working business, your employees are the backbone of your entire business. The best way to retain and get the full potential out of your employees is to make sure they’re satisfied too. Satisfied and engaged employees tend to be more motivated and to do their jobs more efficiently.
Schedule a meeting with them to discuss their workload and their general satisfaction with the job. Ask them about the issues they might be facing and figure out how to resolve them. If you manage a large team, you can achieve the same by sending out an employee survey. If a large part of your team feels unmotivated, don’t delay doing something about it; come up with a strategy to increase motivation in your company. For example, many non-financial incentives can do more to promote employee engagement than purely financial ones, which tend to have a short-term effect. Daniel Pink’s book, Drive, has impactful research-based solutions that work. Here is a short video where I explain his concepts.
Spring is the ideal time to look at your business and see what works or needs revamping. You shouldn’t waste this opportunity to check if your business is on track, if your employees are satisfied, and if you could be saving more money. We hope you find these spring cleaning tips to streamline your business helpful, and we certainly hope you get to implement them this spring.
Please book a complimentary appointment with us to discuss any of these topics. We are only too happy to help.